Whistleblower Policy

Table of Contents

1. Introduction
2. Setting Up the Whistleblower Policy Task
   • Policy Configuration
     • Company Name
     • Industry
     • Existing Reporting Mechanism
     • Employee Protection Policies
     • Report Handling Approach
     • Communication Strategy
     • Legal Framework
     • Review Frequency
     • Training Programs
     • Support Services
   • Email and AI Configuration
     • Email Address for Delivery
     • Choose Preferred Language
3. Using the Whistleblower Policy Task
4. Support & Troubleshooting

 

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Introduction

The Whistleblower Policy task in FlyTask enables organisations to create a comprehensive policy that promotes a safe environment for reporting concerns. The policy details reporting mechanisms, employee protection measures, and procedures for handling reported issues, ensuring a fair and transparent workplace.

 

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Setting Up the Whistleblower Policy Task

Policy Configuration

Company Name

• Enter the name of the company creating the policy.
• Example: ABC Solutions Limited

Industry

• Specify the industry to provide context for the policy.
• Example: Information Technology Services

Existing Reporting Mechanism 

• Details on the current reporting mechanisms in place.
• Example: Monthly performance reports submitted to management

Employee Protection Policies 

• Policies aimed at protecting employees’ rights and safety.
• Example: Anti-discrimination measures and health and safety protocols

Report Handling Approach

• Describe the approach for managing and processing reports.
• Example: Structured workflow for receiving, investigating, and resolving reports within 30 days

Communication Strategy

• Outline methods for effective communication within the organisation.
• Example: Utilising email updates, team meetings, and project management tools for collaboration

Legal Framework

• Define the legal framework governing the policy.
• Example: Governed by the laws of England and Wales

Review Frequency

• Specify how often the policy will be reviewed for effectiveness.
• Example: Annually, with a comprehensive review conducted every 12 months

Training Programs

• Details of training programs to educate employees about the policy.
• Example: Workshops on compliance and ethical practices

Support Services

• Services available to support employees in reporting and resolving issues.
• Example: Technical support, counselling, and legal advice

 

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Email and AI Configuration

Email Address for Delivery

• The email where the completed policy will be sent.
• Example: support@flytask.com

Choose Preferred Language

• Language for the generated policy.
• Default: en-GB

 

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Using the Whistleblower Policy Task

After completing all required fields, follow these steps to finalise and execute the task:

1. Review All Entries: Confirm that each input is accurate, especially areas like reporting mechanisms, employee protection policies, and communication strategy, as these directly impact the quality of the policy.

2. Submit the Form: After reviewing, submit the form to save your entries, preparing them for processing by FlyTask.

3. Execute the Task: Click “Execute” to initiate the generation of the Whistleblower Policy. FlyTask’s AI will use your inputs to create a detailed policy document for organisational compliance.

4. Receive and Review the Policy: The completed policy will be sent to your specified email. Review it carefully to ensure it aligns with your organisational requirements before distribution.

 

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Support & Troubleshooting

If you have any questions or require assistance, please contact our support team at support@flytask.com. We’re here to assist with any setup or troubleshooting needs.