Board Meeting Minutes
The Board Meeting Minutes automation creates detailed minutes for your board meetings. It gathers all key information such as date, time, location, participants, and discussion points. The minutes are processed using AI and delivered via email.
Table of Contents:
- Introduction
- How It Works
- Meeting Details Inputs
- Participants Information Inputs
- Meeting Discussion Inputs
- Next Meeting Inputs
- Meeting Formalities Inputs
- Email and AI Configuration
- Support & Troubleshooting
1. Introduction
The Board Meeting Minutes automation simplifies the process of documenting important meetings by collecting key information such as date, location, attendees, and discussion points. Once all details are provided, the system uses AI to generate professional and comprehensive minutes that can be easily distributed via email to all relevant parties.
2. How it Works
- User Input: You provide the meeting details, including the date, time, location, participants, and key discussion points.
- AI Processing: FlyTask’s AI formats the minutes based on the provided information.
- Delivery: The generated minutes are sent to the specified email address in a clear and professional format.
3. Meeting Details Inputs
Date of Meeting
- Enter the date when the meeting took place.
Time of Meeting
- Provide the time when the meeting started.
Location of Meeting
- Indicate where the meeting was held (e.g., ABC Conference Room, 123 Business Street, London, UK).
Meeting Title
- Specify the title of the meeting (e.g., Q3 Board Strategy Meeting).
4. Participants Information Inputs
Meeting Participants
- List the names of the participants present during the meeting.
Guests
- Include the names of any guests who attended.
Apologies
- List any participants who were invited but couldn’t attend.
5. Meeting Discussion Inputs
Discussion Points
- Provide a summary of the main discussion points covered during the meeting.
Other Notes
- Add any additional notes that are relevant but don’t fit within the main discussion.
6. Next Meeting Inputs
Next Meeting Date
- Specify the date of the next board meeting.
Next Meeting Time
- Provide the time when the next meeting will begin.
Next Meeting Location
- Indicate where the next meeting will take place.
7. Meeting Formalities Inputs
Quorum
- State the number of participants required for the meeting to be valid.
Previous Meeting Information
- Include any relevant information from the previous meeting.
8. Email and AI Configuration Inputs
Email Address for Delivery
- Provide the email address where the generated meeting minutes will be sent.
Level of Creativity (AI Temperature)
- Select how creative the AI should be when generating the minutes, from very low to very high.
Language
- Choose the language in which the minutes will be generated (default: en-GB).
9. Support & Troubleshooting
If you experience any issues or need assistance with the setup, please contact our support team at support@flytask.com. We’re here to help ensure your board meeting minutes are generated accurately and delivered smoothly.